AGM Meeting Format
This year marked the first decline in hybrid AGMs since 2023, reflecting a shift in how issuers are choosing to structure their meetings. While hybrid meetings decreased, we continue to see many clients embracing streamed technologies by running an in person meeting accompanied by a webcast. These meetings are classified as in person, as a true hybrid format requires that online attendees be able to form part of the quorum, vote, and ask questions orally or in writing, capabilities not available through a standard webcast.
In person meetings have continued to rise, by 3.15% in 2025, as issuers lean back into traditional formats while still incorporating digital access options where appropriate.
Meeting Format by ASX Index
Hybrid is the dominant norm for listed entities. Adoption is highest in the ASX 100 (61.29%) and remains majority in the ASX 200 (56.67%). This underscores a clear expectation among larger issuers and their shareholders for an in-person and virtual experience.
Smaller listed companies skew progressively toward in person. Moving from ASX 100 → 200 → 201+, the in person share rises (32.26% → 36.67% → 42.31%) while hybrid correspondingly eases. Drivers likely include resource constraints and smaller shareholder bases.
Unlisted companies buck the trend with the highest in person and virtual meetings. In person at 50% suggests preference for relationship-led forums and simpler logistics. Yet virtual is also highest here (11%), reflecting cost efficiency and geographic dispersion without regulatory/market expectations that nudge listed peers toward hybrid.
Pure virtual is now a stable minority choice across listed segments. Sitting around 6–7% for ASX 100/200/201+, fully virtual appears to be a niche user case, most likely justified by cost, risk, or exceptional circumstances, rather than a mainstream default.
S&P/ASX 100
S&P/ASX 200
S&P/ASX 201+
Unlisted
